We are looking for an Office Manager & Administrative Assistant to join M&C Saatchi World Services, one of the specialist divisions within the M&C Saatchi Group. 

The role is based in the NYC office, on a full time basis. 

The role:

The Office Manager & Administrative Assistant will play a key role in ensuring the smooth operation of the New York office. Reporting to the Senior Business Operations Manager and Managing Director,  this position will be responsible for managing day-to-day administrative, operational, and coordination tasks, supporting both office staff and leadership, and maintaining effective collaboration with the global operations and HR teams.

What you'll do:

Operational & Administrative 

• Collaborate with the US and Global Operations and HR teams to establish and maintain office processes and standards.
• Manage onboarding processes for new hires, including coordination with IT for equipment, access, and orientation.
• Oversee day-to-day office management:
• Supplier and vendor coordination (cleaning, maintenance, landlord, catering, A/C, plants, security systems).
• Expense management and reconciliation (company cards, staff purchases, IT equipment, business cards).
• Maintain office records, insurance documents, and asset registers.
• Coordinate visitor management, meeting room bookings, and apartment maintenance.
• Liaise with IT to ensure seamless technology setup and troubleshooting for office and staff.
• Partner with HR and the UK office to maintain benefits, welcome packages, and policies.
• Support recruitment efforts including drafting job descriptions, posting roles, managing applications, scheduling interviews, and collating feedback.

Event & Coordination

• Organize in-office catering, staff socials, and client events.
• Support with travel and logistics for leadership and staff (flights, hotels, itineraries, visas, and expenses).
• Assist the Managing Director with calendar and email management, meeting coordination, and documentation.

Relationship Building

• Serve as a positive force in the office, contributing to culture, communication, and engagement.
• Foster strong relationships with staff across levels, becoming a trusted and reliable partner.
• Take ownership of the “nuts and bolts” of office management — ensuring professionalism in all client and staff interactions.
• Handle sensitive HR and financial information with utmost discretion and confidentiality.

About the role:

What you bring (skills, experience):

• 1–3 years of experience in administrative and operational roles within a similar office environment.
• Strong practical understanding of commercial, office, and administrative operations.
• Exceptional organizational, prioritization, and time management skills.
• Proven ability to build and maintain relationships with internal teams and external providers.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, PowerPoint, Excel).
• Fluent in written and spoken English.

What you are good at:

• Efficient management of office operations and vendor relationships.
• Smooth onboarding experience for all new hires.
• Positive feedback from staff and leadership on office support and coordination.
• Effective communication and collaboration across local and global teams.
• Contribution to a positive, professional, and proactive office culture.

APPLICATIONS CLOSE:  November 27, 2025.  No Recruiters

WHAT WE OFFER

M+C Saatchi Group offers a competitive benefits package including: 25 vacation days, 401k match, annual pay reviews, flexible working, and WFH opportunities. Salary is dependent on experience, $50K - $67K. All candidates must have the ability to work without restrictions in the US; we are unable to sponsor any work visas for this role.

M+C SAATCHI GROUP has pledged its commitment to create a company that values difference, with an inclusive culture. As part of this, M+C Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate, celebrates diversity and bases all hiring and promotion decisions solely on merit, without regard for any personal characteristics.

If you require any reasonable adjustments throughout the recruitment and selection process, please make us aware as part of your application.

#LI-BM1 #WS