M+C Saatchi is seeking an Executive Assistant to join our team. As the Executive Assistant to the CCO, you will provide high-level administrative and operational support to ensure smooth daily operations and effective time management. You will serve as a key liaison between the CCO, internal teams, and external stakeholders, managing schedules, communications, and special projects. This role requires a high degree of professionalism, discretion, and a passion for the creative industry.

What You'll Do: 

• Calendar & Schedule Management: Efficiently manage the CCO’s calendar, ensuring alignment with priorities, deadlines, and key meetings.
• Meeting Coordination: Organize and prepare materials for meetings, take detailed notes, and follow up on action items.
• Communication Management: Serve as a gatekeeper for emails and phone calls, prioritizing correspondence and drafting responses when necessary.
• Travel Arrangements: Plan and book domestic and international travel, including accommodations, transportation, and itineraries.
• Project Support: Assist with creative projects, presentations, and internal initiatives by coordinating tasks and managing timelines.
• Event Coordination: Organize team offsites, industry events, and client engagements in collaboration with internal departments.
• Expense & Budget Tracking: Manage and process expense reports, invoices, and budgets related to the CCO’s office.
• Awards Coordination: assist with managing coordination of awards entries and submissions from across the organization
• Confidentiality & Discretion: Handle sensitive information with the utmost confidentiality and professionalism.
• Creative Team Liaison: Act as a bridge between the CCO and the creative teams, ensuring clear communication and smooth workflow.

What Makes You Great: 

• Passion for creativity and understanding of the advertising industry.
  Exceptional organizational and time-management skills with a keen eye for detail.
• Ability to multitask, prioritize, and work efficiently in a fast-paced environment.
• Strong problem-solving skills and ability to anticipate needs proactively.
• High level of discretion and ability to handle confidential information.

What You'll Bring: 

• 1+ years of executive support experience, preferably in a creative, advertising, or media environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.

What You'll Get:

We value our teams and are committed to their success! We offer a competitive salary, a comprehensive employer subsidized benefits package which includes group medical, dental and vision coverage, Health Savings Account, 401k retirement plan with annual company match, employee wellness, commuter benefits and cellular phone allowance, generous paid time off and employee volunteer day to encourage social responsibility giving time to the non-profit, community service or charity of your choice. Salary is dependent on experience, in the $100,000 range. All candidates must have the ability to work in the US; we are unable to sponsor any work visas for this role.

SS+K is an Equal Opportunity Employer and shall treat all applicants for employment equally based upon job-related qualifications and without regard to race, color, age, sexual orientation, gender identity, genetics, marital status, military or veteran status, national origin, disability, religion, or any other characteristic protected by law.

ABOUT M+C SAATCHI GROUP

https://mcsaatchi.com/

All employee information is kept confidential according to General Data Protection Regulation (GDPR).

NO RECRUITMENT AGENCIES.

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