Clear, a member of M+C Saatchi Group, are looking for a highly organized, proactive, and detail-oriented Administrative Assistant to provide high-level support to senior leadership and ensure the smooth running of day-to-day operations. This role is integral to keeping things moving behind the scenes—acting as the right-hand to key executives while also being the go-to person for wider administrative needs.

If you're someone who thrives on juggling priorities, loves creating calm out of chaos, and takes pride in making the lives of others easier, this could be your perfect next step.

WHAT YOU'LL DO

Executive Support

• Provide comprehensive administrative support to our Global CEO of Consulting & direct reports, including managing diaries, scheduling meetings, booking travel, and handling expenses.
• Prepare and coordinate materials for meetings (agendas, slide decks, minutes, action tracking).
• Act as a gatekeeper and point of contact between executives and internal/external stakeholders.
• Support with confidential matters and maintain discretion at all times.

Office & Team Coordination

• Ensure office supplies, systems, and services are well-maintained and run smoothly.
• Help coordinate team offsites, events, and internal comms initiatives.
• Support onboarding logistics for new starters and offboarding processes for leavers.
• Manage shared inboxes, calendars, and admin workflows.

General Administration

• Maintain accurate records, files, and documentation across key operational systems.
• Assist with ad hoc projects, reporting, or presentations as needed.
• Liaise with vendors and service providers, ensuring high standards are met.
• Support HR, Finance, or Ops teams with data entry, scheduling, and document prep when required.

Wider Team Administration

• Be a reliable point of contact for general administrative support across the wider Consulting team.
• Assist with document formatting, data entry, proofreading, and creating presentations or reports.
• Help coordinate internal team meetings, training sessions, and travel logistics.
• Support with filing, digital systems housekeeping, and maintaining internal documentation.

WHAT YOU'LL BRING

The ideal candidate would possess 3-5 years of admin experience including having worked in a professional services environment. Specific requirements include:

• Ability to work efficiently and effectively in OUTLOOK, EXCEL and WORD, some experience with PowerPoint preferred
• Strong professional verbal skills, both written and spoken
• Experience with expense report completion and filing as well as knowledge of how to book travel
• Exceptionally organized and master multi-tasker - ability to keep details organized and stay on time
• Self-starter - can operate and complete tasks without too much direction
• Energetic and proactive - ability to keep up in a fast-paced environment and proactive to get work completed quickly and efficiently
• Flexible and adaptable - ability to be flexible with changing schedules and day-to-day needs
• Passionate - excited about the contribution to the team

WHAT YOU’LL GET

For the right candidate, we will offer a competitive benefits package including: 20 vacation days, 401k match, annual pay reviews, flexible working, and WFH opportunities. Salary is commensurate with experience in the range of $40,000. All candidates must have the ability to work in the US; we are unable to sponsor any work visas for this role.

The M+C Saatchi Group has pledged its commitment to create a company that values difference, with an inclusive culture brought to life through equity with business-wide activity across people, culture, industry and society. As part of this, M+C Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate, celebrates diversity and bases all hiring and promotion decisions solely on merit, without regard for any personal characteristics.

ABOUT M+C SAATCHI GROUP

https://mcsaatchi.com/

All employee information is kept confidential according to General Data Protection Regulation (GDPR).

NO RECRUITMENT AGENCIES.

Applications close 6/18

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