We are currently looking for a highly organised and proactive Team Assistant to join us working as part of a team to oversee an exciting and in-demand list of talent. The ideal candidate will have excellent communication skills and the ability to multitask in a fast-paced environment.

What you’ll do:

• Manage gifting enquiries for talent, liaising with the team and talent over requests.

• Generate talent and company snapshots alongside the Growth Manager.

• Request and collect end-of-campaign statistics for agents/agencies.

• Manage and maintain internal spreadsheets, including talent addresses.

• Maintain the company database of contacts.

• Create regular content and manage the upload schedule across group Instagrams (including posting at least once a day and birthday posts).

• Book travel and accommodation for talent meetings and events.

• Book all meetings and meeting rooms.

• Handle general office administration, including lunches, ordering supplies, and post room requests.

• Follow a broad range of competitor and unsigned talent across social media, offering insights and opportunities on competitor activity.

• Manage an events diary, open opportunities to the team, and attend events as requested.

• Source contacts for the team for proactive requests.

• Stay aware of all social talent activity.

• Carry out invoicing administration and maintain Netsuite submissions.

• Manage incoming enquiries for talent across the roster and distribute opportunities to the relevant agents.

• Implement updates to the company website and rosters, ensuring stats remain up to date monthly.

• Handle all admin associated with onboarding new talent.

• Accompany talent to events and content commitments.

• Collate insight and demographic stats from talent regularly.

• Distribute a weekly update to the team.

• Create links and affiliates for the team and collect data into the internal system.

• Develop new systems, trackers, tools, and documents to assist the team with project management and internal admin tracking.

• Receive guests and monitor post (collection and distribution, maintaining a log).

• Assist the Managing Director, Head of Talent, and Head of Operations as needed.

• Perform day-to-day ad hoc duties for the team as required.

About you:

• Strong organisational skills, able to multi-task and prioritise accordingly

• Excellent verbal & written communication and interpersonal skills

• Outstanding attention to detail

• Proficiency with Outlook, Google and Microsoft applications

• Ability to work independently and as part of a team.

• Professional, diligent, discrete and proactive

ABOUT M+C SAATCHI TALENT

WHAT YOU’LL GET:

For the right candidate, we will offer a competitive salary and benefits package which includes 27 days annual holiday, private healthcare, employer contributory pension, life assurance and income protection. We also offer a host of benefits that support wellbeing including subsidised gym membership, whilst our commitment to Diversity and Inclusion sees us offer learning opportunities around D&I, mentoring programmes and the opportunity for all to participate in a number of active Employee Led Networks and associated events. Finally, this role will be supported with all the necessary personal development required to set someone up for success.

ABOUT M+C SAATCHI GROUP

M+C Saatchi Group has pledged its commitment to create a company that values difference, with an inclusive culture. As part of this M+C Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate, celebrates diversity and bases all hiring and promotion decisions solely on merit, without regard for any personal characteristics.

If you require any reasonable adjustments throughout the recruitment and selection process, please make us aware as part of your application.

All employee information is kept confidential according to General Data Protection Regulation (GDPR).

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